12 Needs In Digital Meeting Room Signs

12 Needs In Digital Meeting Room Signs

digital touchscreen conference room signsEffectively managing meeting rooms can be a ordeal. Business partners can spend valuable time running between meeting rooms trying to figure out if rooms are booked, if people are attending and when the rooms will become free. Some rooms might constantly get double-booked, which can cause issues. Other rooms may rarely get booked, staying empty most of the time or have meetings scheduled that are not attended. Valuable employee time is wasted on keeping up with paper schedules or unnavigable digital models. By using digital meeting room signs, many of these complications can be eliminated and the scheduling process for multiple meeting rooms can become seamless. Investigating the different products takes times, but there are 12 needs in digital meeting room signs that are necessary for the best experience in managing meeting rooms.

Simplifying Digital Meeting Room Signs

Meeting room scheduling should be simple. Organizations shouldn’t have to waste time trying to schedule a meeting or hire staff to handle the conference room schedules. A digital meeting room solution should be easy to install, seamless to manage from your organizations calendar and tell everyone at a glance what is going on and where. It’s that simple, so why are so many solutions complicated? Schedule from one common calendar that everyone at the organization can access and you have eliminated most of the problems. Arreya Rooms seamlessly integrates with G Suite calendar allowing feed directly from schedules and keeping track of all rooms in one place for at-a-glance management.

Arreya Rooms is a solution to meeting room management catastrophes. It meets all 12 needs in digital meeting room signs and goes beyond for a user-friendly system that can expand to any size campus. Arreya Rooms has many of the same thoughtful features found in Arreya Digital Signage Suite and because all updates are automatic, new features are constantly being added.

12 Needs In Digital Meeting Room Signs

  1. Schedule and control all meeting room schedules from secure online account
  2. Schedule or change events from one common calendar
  3. Schedule and change events directly from the room display
  4. Branding options for individualized graphics
  5. Automate meeting cancellations to free up unused rooms
  6. See all meeting room schedules in one location
  7. Simple setup and automatic updates
  8. Easy company-wide user interface
  9. Confirm attendees
  10. Report room issues
  11. meeting progress bar
  12. Intuitive Touchscreen Interface

Arreya Rooms offers a host of features that allow you to customize your signage, without sacrificing usability.

  • The password-protected settings menu lets you change layout, background image, colors, and status messages.
  • The room overview shows users the status of every meeting space associated with your G Suite account, so they can look for an open room.
  • Users can check into events, and Arreya Rooms can automatically cancel any events that haven’t been checked into, freeing the room for other meetings.
  • Since Arreya Rooms is connected to your G suite account, you can create meetings from anywhere, and they’ll appear on the meeting room signage within seconds.
  • In case you don’t have access to a computer, you can also easily schedule a meeting right there. Arreya Rooms also includes an account dashboard, where you can manage your licenses and subscription, and check for any issues reported with any of the meeting spaces.

Eyeing the Bottom-line

Other meeting room signage systems are both expensive to setup and to maintain. Some systems require authorized tech teams to troubleshoot problems or fix issues. Waiting for a tech crew to fix issues can be time consuming and will usually cost for each visit. Arreya Rooms is super easy to setup, and takes almost nothing to maintain. Because Arreya Rooms is completely cloud based, troubleshooting can be done from anywhere by logging into a secure online manager.  Because it is part of the Arreya family it is covered by the same great free tech support associated with Arreya Digital Signage Suite.

     “Thank you very much for the outstanding support you have provided in helping me navigate Arreya.  It’s a shame that customer service is lacking in most online businesses. You are a cut way above the rest!”  –– Arizona Department of Corrections

Some meeting sign systems require dedicated staff to maintain the meeting room signage, and don’t allow automatic calendar feeds. Instead, you must cut and paste from numerous calendars into the sign system, wasting valuable work time and taking the risk of human errors in scheduling.

Enable team members to collaborate together, from anywhere, in real time with G Suite resources including Google Chrome Hangouts Meet. Schedule and invite attendees, know who has accepted and add the convenient automatic cancellation feature to free up rooms quicker. No duplicate booking errors or new software to learn.

Meeting Room Hardware

Arreya Rooms is hardware-agnostic, meaning it can be run on virtually any device with an internet browser, but the AOpen Chromebase Mini is the recommended hardware because of its hard case, commercial use, and powerful platform that allows for touchscreen interaction.  You can read more about the AOpen Chromebase Mini here.

ChromeOS devices can be locked down by using kiosk mode, which prevents any unauthorized users from changing what gets displayed. Additionally, ChromeOS devices can be monitored and managed through the Google Admin console, letting administrators control their devices remotely.

Every Arreya Room subscription comes with an AOpen Chromebase Mini, perpetual CEM license, slim wall mount, 3 month subscription of Arreya Room and white glove setup. When you receive your Arreya Room package, all you have to do is plug it in and schedule.

AOpen Chromebase Mini – An enterprise-ready interactive 10.1 inch all-in-one touchscreen solution.AOpen chromebase mini digital room signage

  • A commercial grade multi-touch, all-in-one solution.
  • Tough and retail-hardened design for 24/7 operability in public spaces.
  • High quality camera and speakers that meet Chrome video conference and Hangouts Requirements.
  • Wide viewing angles in landscape and portrait.
  • Multiple mounting options: recessed surfaces, wall mounts and kiosks.
  • Panel: 10.1” 1280 x 800 250nits AHVA
  • Touch: 10 point multi-touch; pinch to zoom
  • CPU: Quad-Core Cortex-A17, up to 1.8GHz
  • DRAM: LPDDR3 Dual Channel 4GB
  • Storage: EMMC 5.0 16GB
  • FHD Webcam (2MP)
  • Built-in Dual Digital MIC and Stereo Speaker
  • WIFI+ BT4.0: 802.11 b/g/n/ac + BT4.0 x 1

 

How to Feed Your Digital Sign Content Using Google Sheets

How to Feed Your Digital Sign Content Using Google Sheets

In today’s signage world people expect information to be current. Outdated information is usually the result of a signage system that is too much work to keep updated. Designing content on your display should not only be about how great it looks but also how it can keep current and relevant. A menu with the old prices or a progress report with last months values is not the impression you want any viewer to have about your accountability. Using Google Sheets in Digital Signs will feed your screens the dynamic content you can count on.

Also knowing how you will keep this content current is necessary. Digital signage that my clients can’t control or keep updated is just another outdated poster being ignored. As a designer it is my role to also think about how to best integrate and automated content easily while still making it look amazing – Google Sheets in Digital Signs can make this happen.

Plus Google Sheets in Digital Signs is a powerful tool that anyone can use. By taking advantage of this widget you can have ticket prices that change by simply typing new values into your spreadsheet. Have multiple employees control a list that updates regularly from a shared spreadsheet. Even display your company stock price that automatically updates through Google’s built in Finance options using sheets.

In fact there are 3 common uses of the Google Sheets widget.Google sheets in digital signs

Great for Menu Boards
Prices and menu items are going to change – what if you are sold out of an item that day? Now you don’t need to worry about the time it will take to redesign or paying your designer to make graphic updates. Simply open your Google sheet and change your menu item in seconds. Now for that sold out item….Instead of having frustrated customers your store manager can change the price to “Sold Out”.

Google sheets stock ticker insert digital signageGreat for Stock Market Dashboards
Displaying relevant markets for your industry and presenting your companies stock values must have current numbers – your viewers expect it. Customized programming or paying for a stock feed service are no longer needed. Google Sheets has a built-in function called GOOGLEFINANCE which fetches current or historical securities information from Google Finance to a Google Sheet. Then the Arreya widget links that information into your signage. Options for what you can display are many  https://support.google.com/docs/answer/3093281?hl=en and there is  flexibility to style these numbers will give you that custom stock board you are after.

google sheets for digital signageGreat for Progress Goals
Data is powerful and people react to change. You can now have a display communicating frequent changes to your totals – which creates a positive impact with those viewing your signs. You can’t afford your signage to fall behind so being able to easily change that running total in the moment is important. You can now quickly enter new values, even assign others to also update values. From employee sales goals, to web site hits, and how many sign ups you can have live updating feeds.

 

Equally important is that it’s easy to run Google Sheets in digital signs without any coding or complicated set up through the Arreya Widget.

  1. First set up your content in Google sheets – Organize into columns and rows. Each cell of content will then be linked into your sign. Even take advantage of Google’s Data Integration like finance.
  2. Then publish your sheet to the web and copy the link – A concern people have is security. The link provided does have a security token in the web address, which means it is unlikely that others could accidentally come across the file. It cannot be searched. You need the exact link to view the content and Arreya does not display this publically. However we do not recommend using sensitive company data for this use.
  3. Next place the Google Sheets widget into your layout – Paste the link into the widget and assign which cell you want displayed. Let’s say you want Cell A3. Then whatever is typed in that cell on your Google Sheet will then display in your layout. Simply style and size that content and position A3 into the layout. If you have multiple items to show you will repeat this step and can place as many widgets on your page as you need. Once your layout is complete you can push live and exit Arreya.
  4. And for future signage updates – Making changes can just be made by entering new values in your Google sheet which then automatically feed your screen.  Even share your sheet with other individuals to give them the ability to update the digital signage without ever having to worry about learning a new program.

Indeed thinking about all the ways I can use Google Sheets In Digital Signs is exciting.  As a designer it gives me another trick for creating amazing signage. Then again tricks are intended to deceive… what I really have is a bag filled with super signage powers and it is my job to decide what to use to best control content. Being able to integrate Google Sheets in Digital Signs is powerful, it’s a program familiar to so many and offers so much opportunity to handle content in so many ways.

So start feeding current content using Google Sheets… It’s the super signage thing to do!

The Difference Between Arreya Digital Signage and Chrome Sign Builder

The Difference Between Arreya Digital Signage and Chrome Sign Builder

chrome sign builder          Arreya Creative Studio in Action

 

We get a lot of questions about how Chrome Sign Builder different from Arreya Digital Signage.  With a free tool called Chrome Sign Builder you have everything you need for Chrome Signs, right?  Not quite. The name Chrome Sign Builder implies that you can build digital signs, but the reality is quite different.  Chrome Sign Builder has one primary function – Scheduling existing content that is already hosted online. I think It would be a better fit to call it Chrome Sign Scheduler.  With this in mind, you have to ask – if it only schedules, how do you create and manage the content?  Keep reading to see more about how the Arreya experience is different from Chrome Sign Builder.

Arreya VS Chrome Sign Builder

One easy way to spot the difference between Arreya and Chrome Sign Builder is to look at their core features.  In the chart below you will see that Chrome Sign Builder has one core feature – scheduling content. If you look at the documentation for Sign Builder they list 4 main functions –

  1. Creating a schedule
  2. Setting a default URL
  3. Exporting the schedule file
  4. Deleting a schedule

Need to do more than that?  Then Chrome Sign Builder isn’t going to cut it.  Want to edit your existing schedule? Nope, that option hasn’t arrived since being requested back in 2015. Every time you want to make a change to your existing schedule you will need to start over completely.  There’s also some issues with the core feature of Sign Builder that will throw a wrench in your signage once it’s up and running – like this one where schedules are off by a day every new year.  But, it is free.  Sometimes you do get what you pay for.

Arreya on the other hand, provides you with a complete easy-to-use package with Templates, Arreya Creative Studio, Scheduling, Management, Analytics, and more.  Of course, this package wouldn’t be complete without our outstanding support and training that is included with every subscription. Take a look at the chart and compare for yourself.

chrome-sign-builder-arreya-digital-signage-chart
Why Arreya?

If free is your primary motivation and you are willing to spend time creating a system to manage the content, Sign Builder may be a good fit.  It’s great for DIY folks and technical people like IT or developers that understand the Admin Console, policies for kiosk apps, and have a handle on how to create and host their own content – along with the time to do it all.  It will be up to you to generate policies and apply them to the correct OU to perform an update to your signage. Keep in mind though – time is money. You will be spending an unknown amount of time piecing together parts to create a system, not including the time it will take to keep it running day to day.So, who would use Chrome Sign Builder if all it can do is schedule content?

If you are concerned with ease of use, saving time, and in turn saving money – then Arreya is your best choice.  Arreya provides all the tools you need for your digital signage system in one easy to use web interface. Let’s take a look at some of the standout features Arreya provides that are missing in Chrome Sign Builder –

  • Templates

Arreya provides a library of pre-made templates that cover our most common use cases and variations.  This includes different industries like Retail, Healthcare, and Education. There are also different formats within each category like Portrait, Landscape, and Interactive.  Templates can be modified by you for any look and feel, nothing is locked in stone.

  • Design Program

One of the biggest features Arreya provides, and that sets us apart from other solutions, is the Arreya Creative Studio.  The Arreya Creative Studio gives you a web based tool to create your content. While the main interface is similar in layout and features to other presentation and graphics programs we have enabled advanced tools like transparency, drop shadows, layers, and filters.  Combine these tools with our widgets for Sheets, Slides, Calendar, YouTube, Twitter, and many more. You have complete control over your design and we give you the tools to easily integrate content from the web.

Arreya Creative Studio in Action

Content Management             

Arreya makes it easy to bring in almost any type of file.  We make it easy with automatic conversion, and we support transparency.  Photos, Documents, etc. Videos? No problem. We convert everything automatically.  Even things like Adobe Photoshop, Adobe Illustrator documents, and CAD files. Already have media assets in another service like Dropbox, Drive, or Facebook?  We can import media from almost anywhere, saving you the time and hassle of moving files around. If you are on a device with a camera attached you can also record photos or video directly in to your Arreya media library.  Need to make changes to an image? Click edit on an image and we embed the Adobe Creative Cloud photo editor. Crop, Resize, Rotate, Touch Up and add Text, all within your browser. Nothing to download, no files to manage.

Arreya media library

Analytics

What good is content if you don’t know how well it performs?  Arreya includes real time analytics. With Analytics you can tell who is interacting with your content, what content they interact with, where they are at, and what device they are using.  When you combine this with interactive content and the ability to share via your Arreya URL you can actually see which content is most popular and how users interact with your content.

Arreya digital signage analytics

Security

Arreya also supports private content.  Yes, you have a public URL, and yes, you can make it private too.  Many private organizations are successfully using Arreya for their private, internal communications – office digital signage, call center digital signage, employee kiosks, multiple location and enterprise digital signage – even for remote employees.  If you need to keep your Arreya Channel private, just change the switch from public to private. Under strict rules to keep content on your internal Network? Arreya can still work for you. Using our RSS and website widgets we can pull data from Local URLs so sensitive content never has to leave your network.  Images, Videos, Text, Data Tables, Lists, and more.

Arreya private channel

Support

Check it out – we even share our phone number – 319-294-6671.  Have a question? Give us a call. You will talk to our team and get direct answers to your questions.  Of all the feedback we receive, our outstanding support is #1. We’re here to answer questions before and after the sale.  Need training? We record 1 on 1 training as part of your onboarding, but if you need more, contact us and we can set up a custom training session.

Automatic Updates

We update Arreya every week.  Sometimes it is big new features, sometimes it is little fixes.  Our automatic update system makes it so we can respond to your feedback quickly.  Arreya is always up to date. Nothing for you (or your IT team) to manage or worry about.  Have a new feature request, or want to report a bug? Contact us here – support@arreya.com  Want to stay on top of the latest developments?  Check out our release notes blog here.

Arreya can schedule too, right?

Of course!  This is one area that is similar to Chrome Sign Builder.  Arreya has a similar schedule interface, allowing you to schedule what presentation shows on your channel.  We also give you a preview of your content and a quick link to open it in the Arreya Creative Studio.

TL;DR – Chrome Sign Builder doesn’t do anything more than scheduling.  If you have content and understand the technical nature of how to use it, it might work for you.  Arreya packages everything in one easy to use web interface – sign up, create content, and deploy it.

Start with our 30 day free trial and see if Arreya is right for you

[SIGN UP NOW]

Methodist Hospital Honors Organ Tribute Through Digital Donor Wall

Methodist Hospital Honors Organ Tribute Through Digital Donor Wall

Hospital Uses Digital Signage with Arreya to Celebrate the Gift of Life 

Hospital digital donor wall created for organ transplant center. Telling the story of both living and deceased donors in a easy to update digital display.

The Challenge: Telling the Stories of Donors

UnityPoint – Iowa Methodist Hospital was looking for a way to celebrate the lives of organ, eye and tissue donors.

They had been hanging poster boards with photos and stories, but those just got tattered on the walls and had to be recreated.

Keeping track of all of the information on hardcopies became cumbersome as more and more people saved lives through the donor program at UnityPoint – Iowa Methodist.

They wanted an attractive display that could be easily updated by staff members, and was interactive enough to draw people’s attention.

Solution:

Creating a Digital Work of Art

Other UnityPoint hospitals that Iowa Methodist is a part of had are using Arreya Digital Signage Suite, and thought it would work well for the project at Iowa Methodist.

According to Cristina Nelson, Marketing and Public Relations for the hospital, there were no other digital signage companies considered, because of the ease-of-use that marketing departments from other hospitals had experienced. Cristina had never done graphics or layout and design, aside from the occasional Microsoft Word project. Within the Arreya Creative Studio, she created a beautiful interactive donor recognition display that tells the stories of those who have left a legacy by saving others.

The Arreya digital signage display is surrounded by a physical donor wall designed and fabricated by a third party.

“We are very happy with the [Arreya] system. It has been easy to update and create attractive displays.”

Cristina Nelson

Marketing and PR, UnityPoint - Iowa Methodist Hospital

Digital Signage:

Easy Software as a Service – Great Service

Cristina said that once she got into the program and worked in it, the platform was very easy to use. Being new at design programs, she did require some extra help getting started, and said “the customer service was beyond great.”

In the beginning, she and some team members had a tutorial session and it was a little overwhelming. After a second one-on-one session screensharing with Arreya tech, Josh Steinke, she was feeling more confident. Cristina feels that she would have been better prepared for the training session if she would have taken advantage of the FREE 30-day trial.

“Josh was my Godsend. Every time I had a question or had a problem, he would walk me through it, or just make a change that fixed it.” She loaded 60-70 donor story pages into Arreya, and then they needed a back button at the last minute. Josh helped her get it done in time for her opening.

At-a-glance

Arreya was implemented in the Iowa Methodist Hospital located in downtown Des Moines, IA on a 42-acre campus. The hospital employs nearly 4,000 people and has 370 staffed beds. Among its services is a state-of-the-art kidney donation and transplant program.

UnityPoint – Iowa Methodist Hospital, located in downtown Des Moines, Iowa was looking for a better way to share donor stories from their transplant program.  By implementing Arreya Digital Signage Suite, they are able to remotely deploy and update donor stories directly to their 55” monitor. The hospital’s marketing and public relations professional, Cristina Nelson, used Arreya’s built in editor to create all the content on-time to meet their hard deadline for unveiling the transformation display.

 

Advice from the User

Use the FREE 30 Day Subscription and do the tutorials before your display has a deadline. Find out what the software can do, and how to do it. “Once you get familiar with it, using Arreya is really easy.” Cristina Nelson, UnityPoint Healthcare marketing department.

 

If you have questions about Arreya, contact us at 319-294-6671, or sign up for a FREE 30 Day Subscription and try it out.

Chrome, AOpen and Arreya Partnership Creates Eco-system for Easy Digital Signage

Chrome, AOpen and Arreya Partnership Creates Eco-system for Easy Digital Signage

Software, Hardware and CDM Help Make Beautiful Displays Without Frustration.

An intuitive creative suite, remote access to every device, and devices that will withstand commercial usage are just a few benefits of the partnership between Arreya Digital Signage Suite, AOPEN and Google. Understanding all of the elements of the digital signage ecosystem is the first step in deploying a system that is easy to use and meets the needs of your business or organization.

What is Arreya?

This cloud-based digital signage software was created with user experience in mind, from content management to deployment on devices. From video live streams to simple slideshows, and even calendar content from other sources. Page as a slideshow allows you to create a more dynamic display right inside of the creative editor.

  • Create and manage content in your browser
  • Remotely manage devices from your computer
  • Cloud-based digital signage offers instant updates
  • Interactive displays and noninteractive applications
  • Flexibility in creative editor and use scenarios
  • No contract lock-in
  • No proprietary equipment needed
  • Deploy the same content to hundreds or thousands of screen for one monthly subscription fee
  • Integrations with Google Charts, Google Sheets, Google Slides and More
  • Partnerships with leading companies like Google and AOPEN

Arreya is a complete solution for retail, marketing, employee communications, school signage and digital donor walls.

How Does AOPEN Work with Arreya?

Global technology company that offers general use commercial grade hardware. These are the only commercial grade Chrome OS devices in the world, and are created to be the most stable devices in the industry. They will withstand 24/7 usage, temperature changes to 140 degrees fahrenheit, and multiple users. They are designed for the least downtime possible, and  automatically restart when networks do go down.

AOPEN’s all in one devices are designed to be placed in public places. They have no power button, and when used in Kiosk Mode, they are locked down to only display the content the user wants on them.

  • Rugged and Enterprise-ready
  • Auto Power Resumption
  • Long Range AC Wi-Fi (PCI Security Level) via Dual Antenna and BLE
  • Secure Power Connector
  • Fanless, Solid State: Dual Independent Screen Support
  • Internal Circuit and PSU Protection
  • Anti-Shock and Vibration Protection
  • Selectable Powered RJ50 Ports for Commercial Applications

AOPEN also works with the best kiosk manufacturers in the world to make sure that mounting solutions are available for devices for any use.

How Does Google and CDM Come into Play?

Google Chrome is the inpoint for cloud-based solutions, and is the best, most reliable, flexible and simple to use platform for digital signage.

Chrome is designed to run on very low-end hardware, and Google does not charge manufacturers for Chrome OS, minimizing the cost per device. The simplicity of the design leave very little to go wrong.

With Chrome Device Management (CDM), you can control all of your devices from one easy to use console.

  • Turning devices on and off from anywhere
  • Configuring device policies including network configurations and player settings
  • Monitoring and notifications for key metrics and issues
  • Remote troubleshooting that sends screen grabs and reboot information
  • Works with touchscreen and non-touchscreen applications
  • Choose from public session or kiosk mode

Using Chrome Devices in Kiosk Mode Lowers Total Cost of Ownership. How?

  • 45% Reduction in management hours per device each year
  • 61.1% Lower initial device investment
  • 67.4% More efficient ongoing device management
  • 319% Three year ROI
  • $4,146 Average annual benefit per device per year

By using Arreya in conjunction with AOPEN Devices and Chrome Device Management, you have the complete digital signage package. Arreya has tested many scenarios in house to help streamline the process of creating and deploying digital signage. This reduces the stress and dependance on your IT department, and increases ROI for your company or organization.

Learn more about using these Using Chrome OS and Google Partners for simpler digital signage displays.

Chrome Device Management Now Mandatory for Kiosk Mode

Chrome Device Management Now Mandatory for Kiosk Mode

Chrome Devices Management (CDM) has always made managing digital signage convenient with remote management capabilities, device health notifications, and locking devices into kiosk mode. But now, Google has made it mandatory to have a CDM License in order to lock the device in Kiosk Mode.

What is Kiosk Mode?

On Chrome Devices, kiosk mode keeps your signage secure from passersby changing the web content it being shown. You have probably heard of kiosks run on a Microsoft platform being “hacked,” and suddenly showing porn or other unwanted content. This often happens when the kiosk goes down. When it comes up again, you get an error screen with an address bar that allows anybody to go to any website.

With a Chrome device in Kiosk Mode, the device is locked down for security, not just the display. After the device crashes, it send you a message from your CDM that the device is down. When your device restarts, which you can usually do remotely, your digital signage display comes back up in kiosk mode, with no address bar available for people to type in unwanted URLs.

What is Chrome Device Management?

Google Chrome Device Management is a product from Google that is required in order to run a Chrome application in “Single App Kiosk” mode. Kiosk mode allows a Chrome device to be locked down from tampering and allows it to run a single app at a time, in this case the Arreya client application.

There are currently two options for Chrome Device Management, ENTERPRISE and STAND-ALONE.

CDM for Enterprise

  • For organizations that already use Google Apps or are looking to start a Google Apps account
  • Requires a domain that you can verify you own https://support.google.com/a/answer/60216?hl=en
  • Verification must be completed before we can provide licenses

Stand-alone CDM

  • For organizations that do not use Google Apps or do not wish to start a Google Apps account.
  • No domain is required, you will access the Google Admin console with a provided account and username that end in deviceadmin.goog
  • Registration can be done using the following link: https://devicemanagement.google.com/signup/form?product=Chrome-Kiosk
  • After registering for a Chrome Device Management Trial, your account name, which ends in .deviceadmin.goog, will be used to provide licenses.

 

QUESTIONS? We are here to help. 319-294-6671 or e-mail us directly at info@arreya.com